Create a rule

1. In the Navigation Pane, click Mail.
2. On the Tools menu, click Rules and Alerts.
3. If you have more than one e-mail account, in the Apply changes to this folder list, click the Inbox you want.
4. Click New Rule.
5. Do one of the following:

   Use a template with pre-specified actions and conditions

   • Select the template you want.

   Create the rule by specifying your own conditions, actions, and exceptions

   Note  This option is not available when you create a rule for a public folder.

   1. Click Start from a blank rule, and then click Next.
   2. Under Select when messages should be checked, select Check messages when they arrive or Check messages after sending, and then click Next.
6. Follow the rest of the instructions in the Rules Wizard.

   If you want to run this rule on messages already in one of your folders, select the Run this rule now on messages already in "folder" check box on the last page of the Rules Wizard.

   To have this rule apply to all your e-mail accounts and Inboxes, select the Create this rule on all accounts check box on the last page of the Rules Wizard.

Tip

1. Open the folder that contains the message.
2. Right-click the message you want to base a rule on.
3. Click Create Rule.
4. In the Create Rule dialog box, select the conditions and actions you want to apply.
5. To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard.

Tip

1. Add a recipient or type a subject for the message.
2. Click Create Rule.
3. In the Create Rule dialog box, select the conditions and actions you want to apply.
4. To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard.

1. Open the message you want to base a rule on.
2. Right-click the name or distribution list in the From, To, or Cc list, and then click Create Rule.
3. In the Create Rule dialog box, select the conditions and actions you want to apply.
4. To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard.

1. Right-click the alert message you want to base a rule on.

   Tips

   • You can create the rule from the confirmation message you receive when you first create the alert. You don't need to wait for subsequent alert messages from the SharePoint site.
   • You can also create a rule for an alert even before you have received an alert message.

     How?

     1. On the Tools menu, click Rules and Alerts.
     2. On the Manage Alerts tab, select the alert you want to create a rule for, and then click Create Rule.
     3. In the Create Rule dialog box, select the conditions and actions you want to apply.
     4. To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard.
2. Click Create Rule.
3. In the Create Rule dialog box, select the actions you want to apply.

   For example, when you receive the alert message, Microsoft Outlook can play a particular sound or automatically move the message to a different folder.

4. To add more conditions, actions, or exceptions to the rule, click Advanced Options, and then follow the rest of the instructions in the Rules Wizard.